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Wedding Planning Phase 2: Choosing the Perfect Venue (and Why It’s So Much More Than Just a Pretty Space)

  • Writer: Jean Rivers
    Jean Rivers
  • Jul 22
  • 2 min read

Updated: Aug 1

Aubrey & Brandon Visuals
Aubrey & Brandon Visuals

You’ve completed Phase 1 — you’ve hired our incredible team of wedding planners (cheers to that!).

Now we move into Phase 2:

Venue Selection, one of the most crucial foundations of your wedding weekend.

While it’s easy to fall in love with a space based on aesthetics alone, our job is to guide you through the bigger picture — ensuring that your venue choice supports your overall vision, guest experience, and event logistics.


Here’s why this step is so important and what we walk through together during this phase:


1. Securing Date Availability

Venues (especially popular ones) book up quickly — sometimes years in advance. Our first goal is to align your desired season, style, and guest count with what’s realistically available. Locking in a venue also means locking in your wedding date, which becomes the anchor for every vendor and detail that follows.


2. Contracting for Multi-Day & Multi-Venue Celebrations

If you’re planning a wedding weekend — think welcome party, ceremony, reception, brunch — selecting venues that can support each of these events is key. We help you navigate contracts for multiple locations, ensuring that timelines, deposits, and responsibilities are clearly defined across the board. No confusion, no overlapping obligations — just clarity.


3. Guest & Wedding Party Logistics

What looks seamless on paper can become a logistical nightmare if transportation, setup windows, or venue rules aren’t in sync. We assess how guests will move from place to place, how your wedding party will get ready, and whether we can keep everything running smoothly behind the scenes (spoiler alert: we can).


4. Comparing Venues: Apples to Apples

Each venue comes with its own unique charm — and its own list of inclusions, restrictions, and hidden fees. We’ll help you compare these side by side so you can make an informed choice, not just a pretty one. Whether it’s valet, setup timing, catering exclusives, or inclement weather plans, we make sure you’re seeing the full picture.


5. Building the Full Planning Roadmap

Once your venues and dates are secured, we begin mapping out the rest of your planning journey. This becomes your master plan — a clear, strategic timeline that shows when decisions need to be made and (just as importantly) what not to stress about yet. Our goal is to keep things organized, calm, and enjoyable — one thoughtful step at a time.


At Blue Llama Events, we believe in intentional planning. Every decision builds on the last, leading to a truly customized celebration that feels like you and delivers an elevated guest experience from start to finish. Phase 2 may be about venues, but really, it’s about creating the blueprint for your entire wedding story.

Let’s get started on finding the perfect space to begin yours. ✨



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Indianapolis, IN 46204

Email: hello@bluellama.events

Tel: 317.774.4116

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